Recruitment software helps organizations optimize the hiring process.

Most  recruiting software  can perform some or all of the following functions:

• Sourcing Talent:  Sourcing occurs when recruiters  find and attract qualified candidates  . Recruiting software can be especially valuable for identifying passive candidates who might not otherwise see an organization's job ads.
• Resume screening:  Once a job becomes available, recruitment software automatically aggregates applications and resumes so recruiters can evaluate them, making it easier to identify people with the most relevant skills to the job description.
• Connecting with candidates:  Recruitment software helps streamline communication between recruiters and candidates with things like email templates and central notes for the recruiting team. This helps candidates stay connected and informed throughout the hiring process, which   can improve an organization's hiring rate .
• Candidate Selection:   To speed up the process of  selecting qualified candidates , recruitment software can provide features like artificial intelligence screening, assessments and evaluation, etc.
• Sending offer letters:  Recruiting software can create customizable offer letter templates that automatically fill in candidate information for each position, job type, and other requirements. They also   allow candidates to accept offers with an electronic signature , speeding up the process of bringing a candidate on board.
• Recruiting and onboarding:  Finally, some organizations may use recruiting software that manages the actual phase of recruiting and bridges the gap between the candidate experience and  the employee experience  , so that the transition for new hires exiting the recruiting funnel is as seamless as possible.

What is Recruitment CRM?

Recruitment CRM (Candidate Relationship Management) system is a tool specifically designed to help recruiters communicate with candidates, store and analyze candidate data to find qualified candidates, and improve their efficiency in finding and recruiting the right candidates.

They can store each candidate’s CV, contact details, and notes, making it much easier to keep track of top talent and group candidates.

Recruitment CRM helps recruiters communicate with applicants by automatically sending emails or reminders to candidates, so recruiters don’t have to do it manually.

Some programs help recruiters  analyze their recruiting efforts  , showing how long it takes to fill a position or which sources are most effective for finding good candidates. This way, recruiters can make better decisions and improve their hiring process.

How does the software support recruitment management?

General recruitment software keeps track of applicants during the screening and interview process.

For example, hiring managers and recruiters can create a job posting, distribute it across different platforms, and collect and review applications in one place. Once candidates have been interviewed, recruiters can add updates and notes to the portal.

Additionally, recruitment software can be used for the following tasks:

• Send job offers.
•  Handling paperwork related to  onboarding of new employees .
• Prepare reports related to the recruitment process.

This makes the entire process more efficient and organized, and gives everyone involved more time to tackle other tasks.

Recruiting Software vs. Applicant Tracking System (ATS) vs. Recruiting CRM

Recruitment software is a broad category that  includes applicant tracking systems  , or ATS, and other tools, such as recruitment CRMs, that focus on individual stages of the recruiting process and can be used to build a pipeline of qualified talent for future job openings.

However, an ATS and a CRM are not the same. An ATS manages the workflow involved in recruiting and hiring; a recruitment CRM is specifically a tool for improving relationships and communicating with potential job candidates.

What are the benefits of using recruitment software?

Recruitment software  can improve the hiring experience for both recruiters and candidates  .

 For  recruiters , recruiting software is especially helpful because it automates repetitive tasks like communicating with candidates and scheduling interviews. Recruiting teams save time and can better focus on building relationships with candidates and providing a positive recruiting experience.

In addition, the data obtained from recruitment software will help your team identify how and where you can better manage your recruitment, hiring, and onboarding processes.

 For  HR professionals , recruitment software can make the hiring process faster and more efficient by keeping all records in a central database rather than having them scattered across spreadsheets, emails, or paper files. HR professionals can then move quickly through the candidate onboarding and new hire phases, confident that the information is accurate and up to date.

 For  candidates , recruitment software can simplify the application process, move things along faster, and open communication channels, all of which contribute to a positive candidate experience. And when candidates have a positive experience with an organization's recruitment process, regardless of the outcome, they're more likely to endorse the company to their friends and family or even apply again themselves.