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What is an applicant flow log?
An applicant flow log is a record of job applicant information, used by the U.S. federal government for statistical analysis. It may be kept as a spreadsheet or in an applicant tracking system. The purpose of this recordkeeping is to determine whether the federal government is hiring in an inclusive and fair manner. It also helps the federal government determine potential barriers to equitable and inclusive hiring.
Who needs to keep an applicant flow log?
Government agencies and federal contractors are required to keep applicant flow logs. For more information, visit the Equal Employment Opportunity Commission (EEOC) website and the Office of Federal Contract Compliance Programs (OFCCP) website .
What information should you include in an applicant flow log?
The most important information that federal agencies and contractors need to keep track of on applicant flow logs is demographic information, which includes:
- Race
- National origin
- sex
- Disability status (only contractors with 50 or more workers and contracts worth $50,000 or more are required to voluntarily collect this information from applicants)
- Veteran status (only contractors with 50 or more workers and contracts worth $150,000 or more are required to voluntarily collect this information from applicants)
To be clear, all of this demographic information is sought on a voluntary basis, and cannot be used to make hiring decisions.
Federal agencies and contractors must also record the outcome of each application (whether the applicant accepted the position, withdrew interest, etc.). For more detailed guidance, contact the EEOC .
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