Organization – What Is Organization And Its Importance | HRMantra Hr Software

Organization – What Is Organization And Its Importance | HRMantra Hr Software

6-7 minutes

Definition: What is an Organization?

It is a structured entity to bring together persons or people, processes, and resources to achieve a specific set of goals and objectives.

For example, a company or an institution employing people.

It means structuring an effective organization that is consistent with its objectives and goals.

Table of Content

• Definition: What is an organization?
• What is the Process of Organization
• Key Elements of the Organizing Process
• What are the Traits of an Organization
• Significance of Organization in Human Resources

What is the Process of Organization

The organizational process involves the strategic structuring and management of human and non-human resources of the organization. This is done to facilitate the smooth running of the operations of the entity that''s doing it.

It starts by setting clear objectives, definition of the roles and responsibilities of, multiple communication channels, and a strategy for how decisions are to be made.

Key Components of the Organizational Process

Goal Setting

This is achieved by placing clear, measurable, and attainable goals for the organization. These goals act as a guide as well as the purpose towards which the organization is working.

Structure and Hierarchy

The existence of a proper hierarchy of authority and responsibility is indication of a good organization. It identifies all the reporting relationships of team members, who are going to possess the power of discretion, and how will be the flow of information among the company.

Resource Allocation

This is another point to note. An effective organization has an adequate pattern for resources allocation, which might be financial, human, or material. It helps the organization to achieve its objectives effectively. It also integrates budgeting, workforce planning, as well as resource optimization.

Processes and Workflows

To make sure that the tasks and processes within the organization are done systematically, the organization ought to define its processes and workflows. In essence, such operational procedures promote and ensure the quality and consistency of the final work results.

The organization should clearly define the communication channels since they are critical in disseminating vital information and can be handy in matters of collaboration. Good communication channels give a sense of belonging and ensure that everyone in the system, to the organizational goals, is at par.

One of the most vital steps in the process of organization is to constantly evaluate the performance of the goals set and standards. This not only helps in getting a scope for improvement, but also allows one to take note of the achievements made.

What are the Traits of an Organization

Structure

An organizational structure is the first and foremost. An organizational structure means an organization throwing clear and visible structures that have outlined their hierarchy, reporting relationships, and division of labor. This helps the employees be clear about one''s roles and responsibilities in the organization. It, eventually, makes it successful.

Goal-Oriented

Any organization that exists, their major goal would be for the achievement of some particular objectives.

People-Centric Roles

Now, HR plays an important role in all ways possible to ensure that the human resource the organization has aligns with the overall objectives, needs, and even the goals.

People make or break an organization. They''re an integral part of it. And you, as an HR professional, are responsible for recruiting and retaining them, and developing the workplace. So, you''re one of the most important parts of an organization and so is selection of other HRs under you.

None of the organizations work similarly. The culture too of each and every organization would be unique. It defines the values, norms, and beliefs of an organization. And as an HR, you have to shape and maintain this culture since it directly impacts employee engagement and satisfaction.

Continuous Improvement

The market conditions and the needs of customers go on changing. In that case, the organization has to change and evolve in response to that. So, your role here would be to recognize areas of growth and development and foster a culture of improvement.

Importance of Organisation in Human Resources

Human Resources prove to be the most important elements for any organization. Though this fact is true, it tends to be exaggerated. Here are some of the key reasons why an organization wouldn''t work without HR:

1. It Helps to Utilize Other Resources Efficiently
   Any proper organization aiming towards success ensures that all their resources, including human capital, are always efficiently utilized. Your job as an HR, therefore, will be to apportion talent effectively for maximum productivity toward achieving organizational goals.
2. Compliance and Risk Management
   Labour laws and regulations are a variable factor and depend on the government. So, you have to play a very critical role here to make sure that your organization remains compliant. A proper organization has minimum risk of legal issues and financial penalties.
3. Employee Engagement
   An effective organization reflects a well-structured HR department that establishes an environment in which employees feel supported and valued. Job satisfaction can increase and turnover rates can decrease in response to such an environment.
4. Talent Acquisition
   The recruitment and selection process of a well-organized effective organization for which you work is bound to be well-planned. It encourages quicker hiring with the ability to attract top talent, which proves to be vital for an organization''s success.
5. Development and Growth
   Your organizations should support employee development, as it means growth for your organization in return. However, this would happen in your organization only if you figure out your training needs and career progression opportunities. HR has a role to play in achieving this.

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