Absconding Meaning, Policy & Letter - HRMantra HR Software

Absconding Meaning, Policy & Letter - HRMantra HR Software

The absconding employee is someone whose whereabouts during office hours are unknown to the employer. They are not present in the office, and there is no update from their end.

In this absconding glossary, we cover:

• Absconding Meaning
• Absconding Policy
• Absconding Letter

Let''s look at them one at a time.

Absconding Meaning

Absconding, in HR, refers to a situation where an employee fails to report to work for 3 consecutive days without contacting their immediate managers or peers to indicate their whereabouts or the reason for their absence.

This is one of the most unprofessional and disreputable reasons to terminate the contract of employment. HR departments dread this mishap whenever it occurs in their organization, as the employee decides not to go to work suddenly without handing over the acquired assets, information, etc., to the authorities.

The motivation of such an employee comes under scrutiny, as their motives and intentions could be a threat to the organization.

The Absconder Becomes a Threat to the Company in the Following Situations:

• If they are found guilty of stealing confidential documents, information, or databases from their workplace.
• If the person is experiencing work-related stress and performance issues.
• If the absconder has committed a crime outside office hours due to a dispute or other reasons and is avoiding authorities.
• If the absconder has committed a criminal offense within the office or during working hours; it can be any form of crime such as hacking, molestation, bribery, etc.
• If they have been offered a great job opportunity by another company and want to join immediately, leading them to avoid the existing company’s separation process, which they find long and complicated.

We can conclude that people who think running away from a problem is as good as solving it are cowards who commit such dishonorable acts.

Absconding Policy

There is no separate policy regarding absconding employees under the Government of India. However, every company can create a policy of their own and share it with employees during onboarding. It is generally advisable to issue an absconding letter to an employee if they leave without informing. However, if they possess certain assets or information belonging to your company that requires settlement, companies always have the option to take legal action.

Absconding Letter

Workforce management software can even be extended to issue an absconding letter to an employee or to check the absconding letter format. Below is a sample of the absconding letter:

""This is the last call from the company to get in touch with you since you have not been present in the office for ___ days without updating your manager. This is considered against the termination clause in the appointment letter.""

""We would like you to report to the office by –––, or we will consider it as your unwillingness to work with us. You would be blacklisted and terminated from the company. We will also freeze your PF account.""

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