Job Requisition - Meaning and Importance | HRMantra HR Software

Job Requisition - Meaning and Importance | HRMantra HR Software

5-6 minutes 

Table of Content

• What is Job Requisition
• Examples of Job Requisition
• Establishing an Effective Job Requisition Process
• Job Requisition Form
• Success Factors in Job Requisition Management
• Difference Between a Job Requisition and a Job Posting

What is Job Requisition

A job requisition is equivalent to holding a right to seek permission for a new employee in an organization or a company, which in most cases is done by a manager of a particular department. It is the paper or online request that outlines why the team needs a new employee and whether or not the position is full-time or part-time. The authorization to grant a job requisition lies in the hands of seniors—one''s direct supervising officer or the HR department.

Examples of Job Requisition

Thus, a company decides, for example, that it needs more customer service help because its workload is a lot greater. The HR manager will then send the job requisition to the higher-ups. The manager states in the request that they need to hire a full-time customer service representative who can handle the increasingly huge number of inquiring customers.

The amount of work, as declared in the job requisition, is soon going to stay high; hence, needs to be added permanently. This document hereby requests the authority to conduct a new position and recruit an employee to suit the requirement of the company.

Establishing an Effective Job Requisition Process

Some of the important points to garner when requesting a new job in a company are: what the job will be, what he would do, how long it would take, and how much money it would cost.

But it is also really important to say exactly what kind of person you''re looking for. This goes beyond what gets written in the public job ad to what further details are shared with the HR team or HR business partner so the manager has the best chance of finding the right person.

The Job Requisition Form

A job requisition form has many standard sections. List and explain the different options for:

• Job Title: Firstly, propose a name for the new position.
• Department: The part of the company.
• Hiring Manager: Person to hire, known by name or ID.
• Purpose of Role: Reason to have the position.
• Requisition Reason: Why the job is needed – it could be new, or someone might be leaving for distinct reasons.
• Salary Range: Approximate pay range for the job. This helps plan the budget, and if there''s any signing bonus.
• Job Start Date: When the new job is expected to begin.
• Full-Time/Part-Time: Specifies if the job is full-time or part-time, including the number of hours for part-time.
• Duration: When the type of job will end.
• Contract Type: Tells if the person will be a worker or a contract worker.
• Qualifications: Tell of education background or work experience.
• Budget: Propose a salary range and benefits.

Success Factors in Job Requisition Management—or What Is Commonly Called Job Requisition Management

Success factors in job requisition management are just like keys to doing a good job when asking for a new position in a company. Let us see how we could definitely make sure that things will be done excellently:

• The information is clear.
• Process is timely.
• Budget planning.
• Right person.
• Reasons for the job.
• Contract and Duration.

All details of a new job that is required by the HR should be provided. Ensuring timely decision making, budget planning, and specifying the needed person should be done precisely. Through this thoughtful approach, the probability of a successful job requisition approval is quite higher.

Difference Between Job Requisition and Job Posting

Job Requisition

A job requisition is akin to asking for permission to create a new position or to fill the one empty in a company. It is a formal request that expounds on why the job is needed. Details of such encompass full-time or part-time and whether it is temporary or permanent. It is the starting point before a job is even advertised.

Example: This is how you are going to view a posting for the job by an employee, ""As the customer service workload is increasing, we''re formally requesting a new full-time representative to handle inquiries.""

Job Posting

A job post is an internal advertisement in an organization about an available post. It is kind of an advertisement representing the opening, which defines the duties, what sort of qualifications are required, and even the details with regard to how the individual could apply for the position. It happens after the need for a new person is realized in a company by creating a job requisition.

Example: This could be an example provided by the company, ""We''re hiring! Distinguished candidates will join our team as a Customer Service Representative - Full-Time position with a passion to help customers.""

Conclusion

In short, a good job requisition is very much akin to a clear roadmap into bringing in new talent. The job description, including budgeting and why, all set up for the new hire. Add in time and deciding what type of contract to use, and that would be effectiveness.

It requests more than just a new role, but an ideal match that can help contribute to the success of the company.

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