Hiring Process Definition

In simple words, the hiring process is the process of reviewing applications, identifying the best-fit candidate for an opening, interviewing candidates, selecting the right one and pre-employment checking.

No matter the size of the business—small, medium, or large—the process of hiring has to be followed. Recruiting the best talent is an art that every recruiter and HR professional wants to excel in. It''s easier said than done.

There are a number of steps that go behind-the-scenes in this process. Let''s quickly dive in and explore all of them!

Understand the Employee Hiring Process

Employee recruitment involves a series of standard operations that enable an organization to source, screen, and appropriately hire the most qualified resource.

A typical recruitment process includes the following steps:

• Job analysis: The job requirements are understood and a job description is prepared based on the understanding.
• Job description preparation: Based on the job description, applications received against any request are screened.
• Receiving the application and screening: Based on the screening of applications, candidates are shortlisted for an interview round.
• Applying and shortlisting: Based on interviews, the most suited candidate is recruited.

Put in simple terms, a good hiring process helps any company to develop the quality of human capital that will, in turn, enhance the company''s overall performance in the long run.

The steps in the hiring process in HRM remain the same. The only difference is it''s managed and carried out by HR professionals of an organization. They are the ones who take care of every step involved in the process.

They do everything, right from creating candidate pipelines to ensuring an excellent candidate experience. While some HRs are still managing the process on their own, others use automated recruitment software that assists them in managing hiring processes in just a few clicks.

Importance of the Hiring Process

Every business, no matter how small or large, and regardless of the type of industry it operates in, finds the recruitment process to be highly significant. It is one of the most time-consuming HR processes, but at the same time, no other process contributes more towards the bottom line of a business than this process.

Finding and recruiting the best talent helps an organization remain ahead of the game in the long term. It builds a strong and reliable team to meet the present and future requirements of the business. If carried out in the right way, an organization can easily build a positive image in front of its employees, customers, and competitors.

What are the Different Hiring Process Steps?

Now that you know what a critical process hiring is, it is time to delve deeper into the various steps that take place in the hiring process:

• Planning: The first step in all hiring processes is to prepare a job description for the specific vacancy. When writing the job description, it must clearly outline the qualifications and experience required for the profile. You may also want to talk to the team manager for better clarity on his needs, then fine-tune these requirements and have the best formulated job description. The second step pertains to strategy in relation to meeting a specific requirement. At this level, one works on the source of hiring and the platforms for putting up an advertisement for a particular post. Obviously, job advertisements should be easy to understand. This keeps you away from any sentence complexity or jargons. Also whichever the strategy is that you implement make sure the end goal is the alignment of the right resource.
• Sourcing: This is the step in which you have to look for the candidate to fulfill the vacant role. This source can either be internal or external. For the uninitiated, internal hiring or recruitment simply means promoting the already existing top-performing employees or former/retired employees. The opposite to this is the external recruitment, which includes campus placements, hiring through recruitment agencies, and much more.
• Post-Short Listing: After the sourcing, you would get a handful of candidates. Very next thing you need to do is take a close look at each application and zero in on the most suitable applications. Analyze the applications based on the qualification, experience, skills, and career progression. To make this process super fast and easier, you can rely on a good applicant tracking system.
• Interviewing & Selection: This is the most important step of this entire process. Here you have to interview the shortlisted candidates. From in-person to online interviews, there are several ways you can do interviews.
• Offer: Once you get to interview and find the candidate who suits the vacant role perfectly, next in line is the job offer to be given. Make sure the offer letter incorporates all the critical information, inclusive of the start date, roles and responsibilities, compensation, any important company policy, and so forth.
• Onboarding: You can go ahead and perform the onboarding as soon as the candidate has accepted the offer. Onboarding is really important for helping the new hire to understand the goals and visions of the company.

That''s all a hiring process to do, and now you all must be ready to perform a hiring process like never before.