Definition: Requisition Meaning

A requisition is what the authorized department or team may officially require from another in an organization.

In the simplest words, it''s another fancy word for a request.

You can use it as a basis to commence the recruitment for additional manpower needs or to acquire any other direct resource, like plant and tools.

The whole of the requisition process is crucial to sustain the operation and growth of an organization.

Table of Content

• How a Requisition is Useful
• What is a Process Requisition
• People Responsible: Who Prepares and Approves Requisitions in an Organization?

How a Requisition is Useful

Initiation of Talent Requisition

The most important purposes of requisition include starting the talent acquisition process, which means finding and hiring new talent. When a department realizes they continuously need more employees, they then make things official by requesting the HRs to hire new talent.

The reasons for hiring new employees can vary, such as some employees leaving the organization, new job roles becoming available, or perhaps the client base of the company growing, necessitating more employees to keep pace with demand.

Resource Management

Requisitions are not only for hiring. They are also used to request resources or tools such as laptops, software licenses, or office furniture. It is a way of demanding the requisites needed to perform the job properly.

What is a Process Requisition

Now that you know the purpose, let''s move on to the steps of the requisition process:

1. Need identification: This starts when an authorized department or manager identifies the need for a new employee or resource, which could be due to higher workload, a new project, or an employee leaving.
2. Manpower Requisition Form: HR fills out special forms with job details, including job title, description, qualifications, salary range, and the department''s budget.
3. Approval: The form undergoes an approval process involving departmental heads and senior management to ensure alignment with company goals and budget constraints.
4. Posting the Job: After approval, HR posts the job vacancy on company websites and job boards like Indeed, LinkedIn, or Naukri.com, and may also use networks or third-party agencies to find candidates.
5. Screening and Interviews: HR reviews applications, selects resumes, conducts initial screenings, and interviews to find the best candidate for the position.
6. Selection and Offer: HR selects the most suitable candidate, offers the job, and negotiates employment conditions such as salary and benefits.
7. Induction: The onboarding process includes collecting documents, establishing payroll, and orienting the new hire about the organization''s culture and policies.

Note: The requisition process can be fast-tracked using automation in HR. For example, with HRMantra, you can raise a request for a new or replacement opening directly from the free mobile app. The process remains the same, but everything goes digital.

Responsibility Matrix: Who Prepares and Approves Requisitions in a Company?

Heads and Managers of a Department

These individuals are responsible for the initial step of the requisition process. They raise requests for new employees or resources needed for their departments or teams based on identified needs.

HR Professional

HR facilitates the entire requisition process, from filling out forms to posting the job, hiring, and onboarding a new employee.

Senior Management

Senior management plays a critical role in approving requisitions, ensuring that requests align with the organization''s strategic objectives and budget constraints.

Financial Department

The finance department reviews requisitions, especially concerning resource allocation and budget constraints.

Legal Department

In some cases, the legal department reviews requisitions to ensure compliance with labor laws and company policies.