Employee Assistance Program - Meaning of Employee Assistance Program and Its Relevance | HRMantra HR Software

Employee Assistance Program - Meaning of Employee Assistance Program and Its Relevance | HRMantra HR Software

 5-6 minutes

Employee Assistance Program Meaning

The employee assistance program, in simple words, is a work-based management program whose chief aim is to help employees deal with the issues they come across on the professional front.

If asked, you will find out that every employee is having one or another problem, which often does not let them be at their best productive selves. It is here that the Employee Assistance Program steps in.

EAP is no less than a perk to employees. If you genuinely care about the mental health and social well-being of your people, then it''s high time that you implement an Employee Assistance Program.

Let''s dive in and learn how this most important program works!

EAP full form represents ''Employee Assistance Program''. As the name would suggest, the employee assistance program is basically a kind of program designed to provide help to working individuals in a company. Particularly, it helps those employees who are facing certain personal issues that affect them at the mental, physical, and professional levels.

Many a time, an employee can have a host of problems, such as financial debts, workplace problems, efficiency problems, mental health issues, drug abuse, burnout, and big life events. No matter what your employees may be facing, an EAP will help them empower themselves to resolve problems quickly and feel well so they can put their best foot forward at work.

Why Is an Employee Assistance Program Important?

EAP is important in helping employees working for your organization strike a balance between personal and professional life. Since employees are your greatest asset, it becomes your fundamental responsibility to be there for them if they happen to be going through a rough time in their lives.

Here is one of the simplest examples of an employee assistance program:

Consider this example of an employee who has an excellent sales record. Suddenly, her sales go down, and she is not doing so well that her boss is thinking about putting her on a plan to get better. It is a fact that the boss doesn''t know the worker has been having a hard time because a close friend died recently. It''s hard enough to work in the morning, let alone meet sales goals. She has been missing a lot of days of work, and it''s getting worse. The EAP should act immediately and assist the employee right away. When she feels something is going wrong, she can discuss the problem with the EAP provider and avail the proper resources at the spot. With adequate support, she will miss less time at work, feel better within a very short period of time, and everything will get a lot better in general.

Now you know why an employee assistance program is essential. Let''s learn more about the benefits of EAP in the next section!

Benefits of the Employee Assistance Program

There are plenty, but here are the top benefits of an employee assistance program:

• Less Absenteeism: Majorly, absent leaves are taken by those employees who do not feel considered at work. Not to forget, absenteeism may lead to bigger problems if not addressed on time. Now, you can bring down the level of absenteeism by putting in place EAPs. The program will let you have the relevant information and tools to support them when they need you.
• Increased Efficiency: When employees have to fight off problems that are directed at them on both personal and professional fronts, they tend to be ineffective along the way. With the help of EAPs, you can help reverse these trends. No matter what their problems may be, EAPs will help them focus on their jobs by removing distractions that are not required.
• Positive Workplace: You can easily identify that your workplace isn''t healthy if one of the employees is always haunted by concerns. Lack of required support at the right time can badly affect the performance of your overall business in the long term. When you provide employee assistance programs, your people will be less worried, more loyal to the company, and go the extra mile for organizational success.
• Reduced Employee Turnover: Turnovers often cause a good amount of loss to organizations. It costs a lot and hurts your long-term sales and market position. Listening and fixing problems with employees can keep them from leaving. Not only can EAPs help people figure out what their problems are, they can also help them find answers.

There you go!

Now that you know the basics of employee assistance programs, there is no reason not to have one in place within your organization as well.

When you take steps to fix the problems of employees without fail, they feel respected and considered. This in turn shall ensure 5X engagement and productivity. You can also use HRMantra to know the pulse of your employees and measure their real-time performance. So, when are you taking a step ahead and building a happier work environment for your people?

FAQs

1. What are the objectives of the employee assistance program?

Employee assistance programs help the employees deal with the matters that affect their jobs.

2. What are the benefits of employee welfare activities?

Welfare activities make it possible to live richer and happier lives among working individuals.

What is Employee Clearance, and What is the Procedure and Checklist? | Meaning

Published by: Sukriti Saini

Employee Clearance Procedure

Staff clearance, also known as a full and final (FNF), occurs when an employee either resigns, gets expelled, or retires from work. Now he has to get clearance from every department, such as finance, admin, HR, etc., about his given checks, gratuity, and EPF, all cleared from the company''s side before he takes an exit. If he is using a company laptop or any other asset, he has to return the same to the concerned asset management team.

Laugensen states that there has to be a government-certified clearance form to be filled by the existing employee, where he agrees that he has received all his legal, financial, and non-financial dues by the company and has submitted all vital company belongings back to the company. Clearances are very important for the employee and the employer because if not properly done, they might cost both parties their legal or financial stakes.

It will help you understand the entire employee clearance process. Thus, we detail the following in-depth: employee clearance procedure, employee clearance certificate, employee clearance checklist, employee clearance letter sample, and last but not least, employee settlement in HRMantra.

The process of employee clearance begins immediately after the resignation is accepted by the senior employee to whom the employee will start reporting. It ensures that the tangible assets of a company are handed back in the condition they were given and that knowledge is transferred to their replacement. If the replacement has not been found by the relieving date of the employee, the employee will share the documents and materials that he has with the relevant team or their department head.

Broadly, the procedure of employee clearance involves departments like the IT team, the admin team, and the HR team in its purview for clearing things like IT assets, laptops, cafeteria, email forwarding, and so forth.

After the approval is received by HR from all the stakeholders, HR will provide a relieving letter to the employee, and he/she will then be fully relieved of the services.

Resignation> Employee clearance due form (IT, Admin, HR teams)> Dues cleared> Relieved

Employee Clearance Certificate

The certificate of employee clearance is considered to be one awarded to a working individual at the time of separation from the organization. The separation includes the internal transfer of the employee to a new department or his or her separation from the company. Post-employee clearance, the employee is discharged from his services along with the certificate, an experience letter, and others. With this done, it easily helps in showing a new organization that they are not associated with their previous company anymore.

Employee Clearance Checklist

Clearance checklist has many parts such as communication, assets, knowledge, IT and access, documentation. Let''s see what each of these mean in the context of the employee clearance checklist.

• Inform manager about the resignation: Inform team members and relevant departments.
• Transfer knowledge: Set a meeting with replacement, train the new employee, and inform of important contacts and resources.
• Collecting assets: Laptop, drive access, keys, updating IT permissions and access, forwarding email, shuttering accounts, employee ID card/permissions, and credentials change wherever required.
• Documents: Resignation copy, Share Nondisclosure Document, perquisites mentioning later they can avail, like PF.
• Full and Final: Including letters/documents like experience letter, sale and employee clearance certificate.

Note: All things an employee has to do out of the above-mentioned things can be mentioned in the employee clearance form as well to make smoother the exit process for employees.

Employee Clearance Letter Sample

Below is a sample of an employee exit clearance letter. You can write it your way or use this directly.

DD/MM/YYYY

Name of Authority
Designation
Department
Name of the company and Signature

Subject: Clearance letter

Whomsoever it may concern,

(Employee Name) has been associated with (Mention Service Tenure) with (Department Name and Company). She/ He has cleared all her dues during the notice period and has been relieved from his/her services in the (Department, Company Name). She/ he has no obligations from (Company Name).

Thanks and Regards,
Your Name
Department Name

Employee Clearance in HRMantra

Employee clearance is faster and better in HRMantra HR software in a myriad of ways. Some of them are:

• No manual clearance needs to be done; everything in the process is auto-triggered once the resignation goes.
• HRs need not make the follow-ups with any department since HRMantra inbox is there to remind the respective person responsible for the clearance task.
• The FnF of the leaving employee is also auto-credited and synced with the payroll system.
• Exit interview for capture of feedback on them, team, and company in a personalized way for a better exit experience.
• Final settlement, which could be done on click based on the defined timeline.

Popular Terms