Present Days: Meaning & Definition | HRMantra

Present Days: Meaning & Definition

3-4 minutes

Present days are the total number of days that an employee has been present in the organization. It does not count the weekly offs, PTOs, casual and sick leaves, earned leaves, etc. In fact, if the employee was on a half-day, it will count that day as 0.5 present-day and 0.5 absent or leave if you have applied for one.

In this glossary, we cover the following:

• Importance of the present day
• Difference between present day and working day
• What is present day period?
• Are holidays in a year also counted as present days?
• Are leaves also counted as present days?

Importance of the Present Day

We already know what Present day(s) mean. It is really necessary to have a good number of present days of each employee every month so as to ensure smooth functioning and achieve those business outcomes. However, presenteeism must not be encouraged by companies as that would increase the present days of the employee but drain their output and work quality.

Difference Between Present Day and Working Day

The two terms, present day and working day, cannot be used interchangeably as they hold quite different meanings.

Present day is the total number of days an employee is present in the workplace.

A working day is a day that is not a holiday or weekly off. For example, Monday will be a working day. Whether you go to the office to work that day or not is your choice. If you go, the working day will be your present day; otherwise, it would become your absent day or leave with/without pay day.

Another example could be the Republic day. It is not a working day, neither it is a present day. It is marked as a Holiday in the attendance management software.

What is Present Day Period?

Basically, present day period is the hours/time in a day which you are supposed to work, to be marked as present for the day. Take, for instance, that your present day period is from 9 to 5, i.e., 8 hours, and you worked for 4 hours. In this case, your present day period will be half, and you will be considered present for half of the day.

On the other hand, if your present day period is less than 2 hours or so and you had to leave the office work and premises due to some emergency, then depending on your company policy, you would be marked as absent for the day. You can also apply for a leave for the day to avail paid time/day off.

Are Holidays in a Year Also Counted as Present Days?

Holidays, irrespective of their type, are considered paid days just like present days. However, they are not considered present days. They are non-working days and hence not present days.

Are Leaves Also Counted as Present Days?

No, just like holidays, leaves also are not counted or marked as present days. However, they are mostly paid for. Now, if an employee has a leave balance and is not on probation, his leave days are definitely considered in the paid days list.

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