Does the vendor have a mobile version?

Yes so even if most of your employees do not have an access to a PC or are on the field, they can still easily do their self service functions online and many other HR functions using a cell phone. It is the only Indian HR software having this latest technology

Not available

Dashboards in every module with easy to configure layouts

Quite powerful real time 3D HR Business Intelligence reports wih over 35 different chart types and 15 color palletes helping in instant decision making

Not available

Does it have SMS based workflows

Yes and also has alerts of leave, etc.

Mostly not present

Number of fields per employee-more the fields better and more powerful will be your HRIS

More than 350 fields for query purposes making Employee related decision making process quite fast . Thereby savings lots of money also

Less than 250 fields so if you want to add more fields, it will push up customization costs. HRIS is thus at least 50% less effective compared to HRMantra.

Does the software have an inbuilt report designer?

Yes provided free of cost

Mostly No. You might have to purchase a 3rd party report designer like Seagate crystal report ( which costs Rs 3.50 lakhs)

Is the HR & Payroll software completely web based?

Yes thereby giving tremendous benefits and cost benefits. Thus there is no headache on client PCs. No reloading of exes when the package is updated

Payroll module is not web based limiting the usability of the software. Thus many functions like tax computation, etc cannot be done by employees on online basis. Such payroll softwares are developed on obsolete client server technologies.

Is the software available on a monthly pay per use basis from an ISO 27001 datacenter?

Yes reducing your cost of I T setup to virtually zero giving you peace of mind since you do not have to worry about backup and viruses and it can be used 24*7*365. You also do not have to worry about power cutoffs in your head office affecting the software usage across the country-so business continuity is assured

Mostly Not provided.

Can you do instant chatting with employees who are online

Yes thereby reducing the cost of communication

Mostly not available

Are the workflows email driven

Yes. For e.g. a user receives an email in his inbox and in case approval required there is a hyperlink in the body of that email-so when the user clicks on that link, it will direct him to the HRMantra login page and after he gives the user name and password, he will be automatically taken to the leave approval page.

Mostly No

How easy is it to go to your desired form?

You are able to reach your form within 2 clicks -a dream for any web based software. Of course you can also click on your commonly used forms from the main page using favorites link

It takes a lot of time to find the form going through a series of menus, sub menus and tabs

Is the vendor comfortable in adding features and is it added in the same software for all the clients ?

HRMantra willingly accepts requests to add features since it makes the client's work that much more automated. New features asked by a client are added in the same software which are then given to the existing clients thereby giving more value for money-it is like paying for a maruti and over a period of time exchanging it for a Mercedes

They prefer to dish out what is available in the existing package and do not encourage more features. New features if at all agreed to be added are done separately for each client i.e. it is customized. So if the different client wishes to add some feature which they have already developed for a different client and since each such installation is a customized one, you will have to keep paying the vendor for every small new feature-so your meter is always on.

Simplicity and accuracy of import and export of processed and unprocessed data in batch mode

Yes. Templates cannot be manipulated by the branches and data gets collected in a very organized manner in a user friendly excel, XML or CSV interface

Not up to the mark

Is the Employee / Manager self service available from just 1 main page

Yes thereby making the task of approvals quite fast without bothering to go into multiple pages

Not user friendly. One has to go in multiple pages for approvals.

Security features

Over 20 important features making your system quite secure including a powerful audit trail

Quite less features making your sensitive employee data vulnerable and easily poachable

Formula builders

Very simple to use & quite in depth and capable of handling any kind of complicated conditions

Very complex to use and with much less features compared to HRMantra

Leave rules depth

Global leave structure with over 45 conditions with the help of formula builder also

Very limited leave conditions can only be set ( less than 50 % of HRMantra's depth)

Does it have a workflow administrator

Yes to be able to configure any type of work flow with auto timed escalations

Mostly not available

Rules setting based on employee groups. Rules setting remapping is easy?

Grouping can be done on 13 activities like payroll, leave, attendance, salary etc. Remapping can be done in seconds

can be done in much lesser modules like payroll and leave. Mapping is rigid

Is the appraisal system fully present? (360 degree / KRA's / Competencies / TCD / BSC etc) and is entirely flexible?

Yes. any system of performance evaluation is possible. Bell curve analysis can be done

The depth is not there

Does the appraisal module have options of giving scientific ratings to the total competency group / individual / final and overall basis?

Yes

Mostly No

TDS calculation

Accurate and easy to do with proper FRV calculation

Not up to the mark and handled with difficulty

Leave accounting year

You have the flexibility of setting it differently for different employees for every leave type

You cannot set it upto individual employee level

Number of free reports provided

200 editable reports. Users can change reports themselves without extra cost.

100 reports. If you want changes in the reports you will have to tell them to change and they will charge you extra for the same

Org charts based on direct & indirect reporting as also on employee reporting to. Plus tree structure also -all based on queries

Available. Dual reporting also possible.

Either not available at all or if available it is not in depth

All statutory reports and challans of PF, ESIC, Income tax available with E-TDS integration?

All available and fully integrated with e-TDS

A lot of such statutory forms not available and clients will have to do the e-TDS integration

Number of options that are given per HOP

There are over 22 options per pay head e.g. whether HRA is to be included in arrears, increments, FFS, FCP, CTC etc

Quite limited options available limiting your flexibility and increasing your data entry work

Late / Early / OT calculation

Quite in-depth rules

Sketchy

PF Trust, superannuation and gratuity management

Available

Mostly not available

Flexible Pay changeable by employees online

Yes

Mostly not available

Can payroll processing be done from many locations using a centralized database server ?

Yes since payroll module is fully integrated and fully web based and locationwise employees payroll can be done

Not possible increasing the headaches of collating processed data from different regions. It also results in many errors due to manual entries and even simple headcount reports may not tally as distributed databases are created by different people and are updated at different times. Such data is always discounted by the top management and they have to always factor in some errors in their MIS projections due to such issues.

Is there a maker checker facility?

Yes thereby reducing data entry job of the HRD

Mostly missing which increases a lot of HR mundane workload

Claim management

Very complicated issues of exempted and carry forwardable claim heads based on monthly & yearly calculations can be easily done

Cannot handle complicated cases

Can it handle complicated Increment & Union agreement calculations?

Yes. Slab wise increment available

Mostly not available

Claim management depth

One can create a basket of reimbursement heads and can pay off in any of the pay head in any month with bill entry provision to be split across multiple months

Mostly not available

Salary processing steps

in very easy 3 steps as it is highly automated

Quite rigid spread across many steps with lots of manual data entries

Full & final settlement

Accurate, in-depth, fully automated and online

Not up to the mark and offline.

Escalation in workflows

Present in all modules using formula builders and also based on auto timed timers

Present in lesser modules with much lesser features

Masters based on date of effect?

Yes

Mostly not available

Can a list of employees be automatically assigned to a user for e.g. can a head of a dept see only his subordinates data?

This facility is available and is very critical

Mostly not available

Any kind of HR Psychometric tests available?

Yes. 3 readymade tests available ( ego state scale, role efficacy test and climate survey test). More tests can be added by the client

Mostly not available

Context sensitive help on every page with detailed transaction steps explained in the manual

Yes

Help not up to the mark

Does it have the facility of an intranet mail server

Yes. You can avoid the cost of purchasing a third party mail servers in an intranet environment which is not connected to the internet

Mostly missing

Can it pick up attendance data from a swipe card system automatically on realtime online basis from all locations?

Yes giving you instant analysis as to who has come at
what time.

Not possible increasing the headaches of collating attendance data from different regions.

Skin Editor to change the look and feel of the package

Available and is very user friendly

Rigid

Interface with other ERP / CRM / accounting software's possible

Interface with an accounting software is done by creating a JV file. Interface with any ERP / CRM software's can be done by exporting data in an XML format

Lots of such features not possible

Candidate data import from jobsites like naukri.com, monster.com, timesjobs.com

Yes and from any other such jobsites as well giving you
a great bang for money

Mostly not possible

Employees can themselves fill up the attendance record and submit to their HOD for approval

Very much possible

Mostly not present

Is the software using multi threading technologies

Yes thereby users who are doing their ESS like leave application etc are not affected by mass processing work like payroll processing

Mostly not available

Does the software has IP locking facility

Yes thereby you can prevent users from logging into HRMantra from undesired PCs

Mostly not available

Does it have single sign on facility

Yes thereby you do not need to give feeding your user name and password for multiple applications in the same domain

Mostly not available

Can it handle inter company transfers and maintain the same emp code

Yes making the HRIS process very easy

Mostly not available

Can a client create any kind of survey or poll and get graphical results

Mostly not available