Level 2: The repeatable level

KPA's

Communication is designed to establish a social environment that supports effective interaction and coordinate their activities efficiently (This is achieved in HRMantra with the help of the email client for internal (communications by employees) and external (linked to Outlook, Eudora etc for communication with the candidates)

No need of paper based inter office memos required

Staffing is designed to establish and use a formal process by which taken is recruited, selected and transitioned into assignments in the organization ( This is easily achieved by the staffing module which contains the employee requisition form, positions open, manpower planning, hot jobs section, query on the candidates database, online test, interview scheduling, interview ratings, selection status and the selection letter issued)

Performance management is designed to establish objective criteria against which performances can be measured and to enhance performance continuously (this is achieved in HRMantra with the help of the 360 degree performance system which can be customized to each grade and department. The KRA's and the training recommendations from the final appraisal report. It also identifies people with high potential)

Training is designed to ensure that all individuals have the skills required to perform their assignments (There is a training calendar giving details of the various training programs being conducted on different dates. Further the HOD can nominate employees in his department for these and employees can also ask for a new training program, which can increase their performance.)

Compensation is designed to provide all individuals with the remuneration and benefits based on their contribution and value to the organization (The payroll module provides the detailed information regarding the compensations at different grades)

LEVEL 3- The defined level

KPA's

Knowledge and skills analysis is designed to identify the knowledge and skills required to perform the core business processes (HRMantra has a detailed skills inventory master with the weightages required for each position)

Workforce planning is designed to coordinate workforce activities with current and future business needs (The manpower planning form lists the present manpower strength and the required numbers unit wise created because of new vacancies, retirements, transfers, demises or retrenchments)

Competency development and competency based practices

( The flexibility training form lists the competencies developed in the workforce after undergoing a particular training program and this leads to the flexibility analysis form which gives a detailed account per employee on a unit basis the kinds of competencies acquired after undergoing a training program and it checks whether the department flexibility has improved or not.)

Career development (HRMantra software lists the competencies required for each position in a transparent manner and an employee can apply for a training program which can enhance his career within the company. All the positions open in the company are first put on the hot jobs section so that if he wants a transfer to a new location or a shift in the department an employee can apply for the same first

Participatory culture is designed to ensure a flow of information within the organization, to incorporate the knowledge of individuals into decision-making processes and to gain their support for commitments (HRMantra has the discussion board module where employees can share their knowledge with each other. The ways of working form lists down the processes required to be done by each department. It also has mentions vision, history, welfare form etc so that all can see and feel good about their company.

Level 4 -The managed level

Mentoring is designed to use the experience of the organization's workforce to provide support and guidance to other individuals or groups. (HRMantra has self tests like the job satisfaction scale and the ego state scale which helps an individual check his motivation levels to perform higher than what he is doing and also the temperament required for senior level positions. He can also take the help of senior HR/ line managers for counseling. Further with the help of surveys like the climate survey, the HRD can pinpoint areas of improvement required. Further the software has a form within the discussion board where the experts can answer any query of employees.

Level 5 -The optimized level